Solo

Teams of 2

6 meals: including supper Friday and lunch on Sunday

24 hour tea table

Fully serviced race village including bar, chill zone & charging station

Event garment

Event medal

Permanent ablutions (Hot showers and airy flushing toilets)

Medical and doctor support

Bike wash

Water tables (two per day)

Post run activities & entertainment (yoga & live bands & festive village)

Awesome trails and a race village experience

Some of the most beautiful scenery in Southern Africa

Accommodation – We’ve removed the cost of accommodation from the entry fee to give you the freedom of choice. Accommodation options below are at Glencairn which can be added to your entry. Alternatively book accommodation in Himeville or Underberg.

You can add the below accommodation options on your entry and they all can sleep two people for Friday & Saturday night:

Standard Canvas Tent with Mattresses - R1000

Standard Canvas Tent with Mattresses and Linen - R1400

Glamping double tent with electricity - R2600

Glamping double tent no electricity - R2200

Border Lester Stall - R3500

Oak Cottage - R3600

Border Lester Penthouse - R4000

Ram Stable - R4000

Garden Back Room - R4200

Self-camping - R250 pp

Massages, physio, bike transport and bike mechanic service – book these separately.

Drinks from our race village pub

A payment plan allows you to pay for your entry in automatic monthly payments. You can choose over how many months you want to pay, with the last possible month of payment being September. You can also select the day of the month on which the payments should be deducted.

The payment plan covers the full entry fee and only one card can be added per plan.

To pay for your entry in automatic monthly payments, follow the steps below:

If you haven’t entered for the yet, click here.

Once entered, go to your Entry Ninja registration page.

Click “detail” for your Glencairn entry – this will load an overview of your entry.

Click “Pay complete registration”.

Select the “Monthly Payment Plan” option and click “Pay now”.

Use the + and – buttons to adjust the number of months you would like to pay over, and the day of the month the payments should be deducted.

Click “Sign Up for this Plan”, enter your credit/debit card details and click “Sign Up Now”.

A R1 transaction will be charged to your card, and reversed immediately. If this is successful, the first payment will be deducted from your card the following day. The remainder of the payments will be deducted monthly, as set up in the previous step.

*Glencairn refund policy applies to the payment plan.

If you can no longer take part in the event you can substitute your entry to someone else. There is a R250 admin fee for substitutions. Online substitutions will close on 15th October. You can then do on-the-day substitutions at Glencairn for a fee of R250.

What you need to know

IMPORTANT: Make sure the person to receive the substitution has an account on Entry Ninja, and ensure you know the email address they use to log in.

NOTE: If they do not have an account you will be prompted to create one during the substitution process.

Each entrant can enter the substitution application details

The cost is R250 per substitution

Credit card and EFT payments will be accepted for the substitutions

You can come back to pay later, or pay immediately when you do the substitution

Please do not assume the substitution is complete until payment has been made and the Substitution Confirmation email has been received.

To make the substitution follow these steps:

Go to Entry Ninja

Log in using your email & password (alternatively using facebook or google).

Click on your name – top right corner of the screen.

In the dropdown menu select “My Entries”.

A list of your entries will be displayed

Select “detail” for your Glencairn entry – this will load an overview of your entry.

In the members table, on the right you will see a substitute button.

Clicking the substitute button will open the “Substitute member” page.

Enter the email of the person who is going to receive the entry.

Save.

You will be redirected back to your registration overview page – note the message at the top of your screen: “Substitution added to change list”. Please click ‘confirm changes’ in your changes overview.

Click on the changes overview or scroll to the bottom of the page where you will see the Confirm changes button

Once you are sure that the information is correct click Confirm changes, if for any reason the information is not correct you can withdraw the substitution.

You will be redirected to the payment page where the substitution fee can be paid.

If you have any questions, please contact admin@glencairntrailrun.co.za

or support@entryninja.com, alternatively talk to one of the support using the live chat

If I substitute, can I change my clothing size?

Garment size changes can only be made if you do your substitution before 30 July.

Refunds

If you are no longer able to take part in the event and do not have anyone to substitute your entry to, we will refund 90% of your entry fee up until 30th September. From 1st September 70% of your entry will be refunded. No refunds will be available from 30th October, you will need to find a substitution. Please email admin@glencairntrailrun.co.za to request a refund.

Supporters and Children packages are available for all the great people coming to support their friends and family. The supporter package costs R2200 and the Kid’s package cost R1330 (see below what it includes). You can book your supporter/children’s package online by adding it to your runners entry under merchandise. Teenage children (13 and older) need to book a Supporters Package.

What it includes:

6 MEALS: Your supporter’s package includes all meals including Friday supper and Sunday lunch.

SHOWERS + TOILETS: Glencairn has proper showers with hot water guaranteed 24/7. Plenty of real, airy, flush toilets are a permanent fixture at Glencairn so there is no need for you to start practicing to hold your breath!

CHILL AREA: This is situated in the barn at Glencairn. The 24hr tea and coffee station will be found in this area. This will be the hub of the race village and various post run activities will happen in or around here. The supporters package will allow you to enjoy this area with the runners.

POST RUN ACTIVITIES & ENTERTAINMENT: Join in the post run festivities and enjoy sundowners while listening to a live music.

MEDICAL TEAM: There will be an on-site medical team should you need to see them.

CHILD CARE DURING THE RUN (applicable to children’s package over the age of 3): We will have someone looking after the children while his/her parents are running.

REMEMBER: Please don’t forget to bring your own towel, favourite pillow and a warm sleeping bag if you are camping. Or better still a sheet and duvet. Remember you are in the berg so things can get chilly.

*YOU CAN BE IN ONE CATEGORY ONLY

*EACH RIDER IS CLASSIFIED TO HIS OR HER AGE ON DECEMBER 31st OF THE CURRENT YEAR.

Racing Snakes

Mens: 1st, 2nd and 3rd

Ladies: 1st, 2nd and 3rd

Mixed: 1st, 2nd and 3rd

Solo Men: 1st, 2nd and 3rd

Solo Women:1st, 2nd and 3rd

Young Bucks: Under 19, 1st, 2nd and 3rd

Mother / Child: 1st, 2nd and 3rd

Father / Child: 1st, 2nd and 3rd

Speedy Siblings: 1st, 2nd and 3rd

Happy Couple: 1st, 2nd and 3rd

Buffalo (TEAM OVER 200KG): 1st, 2nd and 3rd